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Archival description
Personnel management
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Administration Files

Series contains documents pertaining to administrative activities of Edmonton Public Schools departments, schools, trustees, and committees.

Superintendent of Schools

Director of Technical Education

Item is a file containing letters from individuals applying for the position of Director of Technical Education. Includes letter of successful applicant, W. L. Richardson. A more accurate description of the position is Principal of Edmonton Technical School. All letters are re-typed copies.

Superintendent of Plant

Item is two files containing letters of application for position of Superintendent of Plant. It includes the job advertisement in the form of a newspaper clipping and outline of the qualifications and duties of both Superintendent of Plant and Chief Caretaker. Letter of application from successful candidate, R. L. Haskell, included.

Administration Files of Strathcona School District No. 216

Series reflects administrative activities of Strathcona School District No. 216. Although chiefly financial and staffing issues, opening of new schools, amalgamation with Edmonton School District No. 7, Inspector's Reports, correspondence with University of Alberta, Association of School Trustees of Alberta and Department of Education is also included. Of note is a letter from Lieutenant Governor Bulyea regarding the opening of Strathcona Collegiate Institute. Compiled by the Secretary-Treasurer, files are arranged chronologically. Correspondence of a related subject often glued together. The top document reflects the chronological date within the file but often much earlier documents are attached.

Strathcona School District No. 216

Minute Book of the Committee on Buildings and Grounds

Item is the minutes of an Edmonton School District No. 7 committee. Comprised of several trustees and a secretary, the committee addressed issues such as concerns/wages of caretakers and workmen, maintenance of buildings and grounds, costs, new schools, additions to buildings, tenders, contracts, accounts, expenditures and community use of buildings and grounds. Minutes are arranged chronologically by year. Most minutes are original. Some are signed by the Secretary and the Chairman.

Correspondence Book : Edmonton Protestant Public School No. 7

Item contains correspondence written and maintained by the Secretary-Treasurer for the Board of Trustees. C.F. Strang and St. George Jellett were the Secretary-Treasurers at this time. Included are letters to the Board of Education, teachers, school inspectors and the Imperial Bank. Subjects include the purchasing of supplies, complaints about night students, debentures received, the hiring of staff, the purchasing of a school site and teacher agreements.

Correspondence Book : Strathcona School District No. 216

Item contains correspondence written and maintained by A.T. Mode, Secretary-Treasurer of Strathcona School District No. 216. Subjects addressed include plans for the new Collegiate Institute, hiring teachers, tenders, debentures, re-opening date of school, letters to papers regarding advertisements, paying for plumbing and piano tuning, auditing books, requesting catalogues, a loan from the bank and leasing a school to the University of Alberta. Letters are numbered and an alphabetical index is included.

Administration Files

Series contains documents pertaining to the administrative activities of Edmonton Public Schools departments, schools, Trustees, and committees. Series contains inactive files that were closed in June 1971 and sent to the vault for storage. Files are arranged numerically by the original file number assigned by creator.

Superintendent of Schools

Memorandum of Transmittal

Series consists of documents from the Superintendent of Schools for the Edmonton Public School Board Trustees. The memoranda provided information about schools, students, staff, buildings, departments, curriculum changes, grievances, press releases and meetings. Appendices are included, but not all are on file.

Inspectors' Reports on Teachers 1924 and 1925

Item is a list of the teachers in each school. For each teacher, it lists the grade the teacher taught, the rating the teacher received from the school inspector for both 1924 and 1925, and the name of the inspector who evaluated the teacher.

Personnel Services

Public School Principals

Item is a list of Public School Principals. Public School refers to Grades I - VIII. It includes the date when the individual was appointed to staff and the date when the individual was appointed principal.

Personnel Services

Staff Promotions, Appointments and Adjustments

Item includes a list of appointed teachers with date and permanent or provisional status. It also includes a review of Temporary Teachers, a list of Public School Appointments, a list of High School Appointments, and a list of High School Appointments to be reviewed. There is a list of applicants for a position at Eastwood High School, a position at Westmount High School, a position in the Commercial Department, and a position as a Manual Instructor. Letters of application for the Manual Instructor position are on file.

Personnel Services

Teachers' Directory

Item consists of four directories. Each one lists the Edmonton Public Schools' teachers, their home addresses and phone numbers. The directories are dated June 1915, October 1916, March 1917, and 1917-1918.

Personnel Services

List of Names of Teachers Appointed to the Various Branches of the Teaching Staff of the Board during the Year 1918

Item is a list of teachers approved for appointment to Edmonton Public Schools. The list provides the following information. The date the appointment was authorized, the class of certification held by the teacher, provisional or temporary appointment, the beginning and end dates of the appointment, the department or level of teaching to which the teacher was assigned, the salary, and whether or not the appointment was accepted.

Personnel Services

Staff 1924-1925

Item consists of handwritten lists comparing teacher staffing in 1923-1924 to 1924-1925 within Edmonton Public Schools. It includes the number of teachers per school including a break down by Public Schools, Junior High Schools, High Schools, Part-Time teachers and Supervisors, the number of students enrolled per school, and it lists the names of tentative teacher appointees.

Inspectors' Reports on Teachers 1924

Item is a list of the teachers in each school. For each teacher, it lists the grade the teacher taught, the rating the teacher received from the school inspector and the name of the inspector who evaluated the teacher.

Personnel Services

Administration Files

Series contains correspondence pertaining to administrative activities of Edmonton Public Schools as well as trustees' acceptance and resignation letters.

Secretary-Treasurer

H. A. Gray School Staff Directories

Item consists of staff directories. It lists the staff members' names, addresses and phone numbers. In addition to the teacher staff, it includes Custodial staff, Nurse, Secretary, Relieving Teacher, and the Counsellor. The school's hours of operation are noted as well.

H.A. Gray School

Superintendent's Bulletin

Item is a weekly bulletin that was established in Jan 1957 for distribution to all staff members of Edmonton Public Schools. The purpose was to incorporate in one Bulletin most of the notices, memos and directives that formerly came from various offices and departments at different times during the week. This Bulletin was issued from the Superintendent's Office and scheduled to arrive in the schools on Friday. A variety of enclosures attached to the bulletins.

Communications

Bulletin

Item is a weekly bulletin that was established in Jan 1957 for distribution to all staff members of Edmonton Public Schools. A variety of enclosures attached to the bulletins.

Communications

Staff Bulletin

Item is a weekly bulletin that was established in Jan 1957 for distribution to all staff members of Edmonton Public Schools.

Communications

Staff Bulletin

Item is an Edmonton Public Schools staff bulletin that features photographs and information about the opening of the Centre for Education.

Communications-Community Relations

Edmonton Public School Board Teachers’ Contract and Salary Record

Series consists of index cards listing yearly contract and salary records for teachers. Each card includes a teacher’s name, school, date of contract agreement, salary, type of teacher’s certificate, and first day of service. On verso is a record of work by month and day and of monthly payments. Data handwritten. Series is incomplete. It includes surnames from Ainsley to Scott.

Employees' Service and Salary Records

Bursaries : Teacher Training

Item consists of information about Teacher Training bursaries issued by Edmonton Public Schools. Names of applicants and recipients included.

Personnel Staffing

Bursaries : Teacher Training Recipients

Item consists of applications for Edmonton Public Schools bursaries and related correspondence. The bursaries were given to students studying Education and committed to teaching for Edmonton Public Schools. Only successful applicants are included.

Personnel Staffing

The Secondary School Department

Item consists of an organizational chart of the Secondary School Department, an explanation of the major functions of the department, and an explanation of the duties of each official within the department.

Instructional Services Division

Report on Organization and Procedures Edmonton Public School Board / Clarkson, Gordon and Co.

Item is a report to the Edmonton Public School Board recommending organizational and procedural changes. Also included are an organizational chart and a report by the EPS Management and Discipline Committee urging the Board to approve certain recommendations from the Clarkson, Gordon and Co. report.

Board of Trustees

Administration Files

Series contains files created by the Superintendent's office documenting EPS administration. The files include correspondence, memoranda, copies of board minutes, blueprints, plans, and other material reflecting daily operations. The series covers a number of subjects including matters of curriculum, schools, associations, contract negotiations, planning, government departments, enrolments, teachers, the hiring of personnel, and school construction. Integrity of original filing system maintained.

Superintendent of Schools

Teacher Applicants

Item is a list of teacher applicants to the Edmonton Public School Board. It is arranged alphabetically and includes the teachers’ names, addresses and alpha-numeric codes.

Personnel Services

Teacher Applicants : Index 1913 - 1917

Item is a list of teacher applicants to the Edmonton Public School Board. It is arranged numerically and alphabetically. The teachers' names, addresses and the year of application are included. The numeric list covers 1913 - 1916 and the alphabetical list covers 1913 - 1917.

Personnel Services

Teacher Applicants

Item is a list of teacher applicants to the Edmonton Public School Board. It is arranged alphabetically and includes the teachers' names, addresses and alpha-numeric codes. Some names are stamped Appointed, Transferred or Resigned.

Personnel Services

Personnel Files [deaccessioned]

Series contained personnel files for all staff groups employed by Edmonton Public Schools. Series was arranged alphabetically. Dates reflect retirement of resignation of the employees. Files that were selectively retained are accessible by surname in the holdings of Archives and Museum.

Human Resources

Personnel Files

Series contained personnel files for all staff groups employed by Edmonton Public Schools. Series was arrange alphabetically by surname. Dates reflect the retirement or resignation date of the employees. Files that were selectively retained are accessible by surname in the holdings of Archives and Museum.

Human Resources

Retirement Reception

Item consists of documents pertaining to Edmonton Public Schools employees’ retirement receptions for the years 1980-1982. Programs, letters of resignation and acknowledgement, invitations, lists of retiring employees and general correspondence are included.

Superintendent of Schools

Reception Honouring Long Service Employees

Item contains receipts and an invitation for the Edmonton Public School Board Hospitality Room at the Alberta School Trustees’ Association Conference. File maintained by Trustee Shirley E. Forbes.

Board of Trustees

Retirement Reception

Item consists of documents pertaining to Edmonton Public Schools employees’ retirement receptions for the years 1974-1979. Programs, letters of resignation and acknowledgement, invitations, lists of retiring employees and general correspondence are included.

Superintendent of Schools

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